Look Up Service
- State your name and membership number – e.g. A0001 – in the Subject line of your email.
- State which record set is to be searched: e.g. the PHSI envelopes or the shelfmark of the volume.
- State which name is to be searched, listing alternative spellings.
- If there are likely to be many results, provide as much information as possible to narrow the search.
- E-mail your request to email@example.com.
Please bear in mind the following:
- Omitting your membership number will delay the processing of your request.
- We have only a few volunteers available to do searches.
- A volunteer might be in the Research Centre only once a week, or less frequently.
- Often a surname will feature many times in the record set and it is not feasible to check them all.
- Sometimes a PHSI envelope may contain a lot of correspondence about different families of the name and it is not feasible to summarise all of it.
- Because of copyright law we cannot provide a verbatim copy of more than a short extract.
In the light of this:
- Please limit your request to that which can be answered quickly and briefly.
- Be as precise as you can about the family you are seeking – locality, dates, names, etcetera.
- Check the “other names mentioned” in the specific PHSI envelope to help identify the right family.
- Do not expect an immediate response.
- Be prepared for the reply “There is too much information to summarise – please employ a professional genealogist”.
For example, when requesting a search of the PHSI envelopes one might ask “Do the McAfee envelopes relate to the family in the townland of Englishtown in the parish of Macosquin? If so, please summarise the information or put me in touch with the correspondent.” This prevents the volunteer having to waste time dealing with the wrong family.